Meetings and Events
MANAGEMENT
Cactus Life Sciences specializes in planning and delivering compliant, impactful meetings and events that foster knowledge sharing and professional engagement.
We always go the extra mile
From advisory boards and scientific symposia to hybrid congresses and workshops, we manage everything from agenda and content development to logistics, ensuring seamless, innovative, and meaningful experiences for healthcare professionals and other stakeholders.
Strategic Planning
Needs Assessment: Identifying educational gaps and audience needs
Stakeholder Engagement: Aligning with sponsors, therapeutic area experts, and healthcare organizations to define goals
Meeting Objectives: Defining clear educational and business outcomes
Meeting Types
Advisory Boards: Facilitating discussions among KOLs and experts to gather insights
Investigator Meetings: Supporting clinical trials with training and study updates
Scientific Symposia: Hosting educational events alongside congresses or independently
Launch Meetings: Educating on new therapeutic approaches, devices or drugs
Congress Activities: Managing booths, symposia, and ancillary events at medical congresses
Internal Training Meetings: Organizing training sessions for sales and medical teams
Technology and Innovation
Event Apps: Customizing mobile apps for event management and engagement
Content Development
Agenda Creation: Collaborating with experts to develop event agendas and topics
Speaker Identification and Management: Selecting and briefing scientific/medical/clinical experts
Slide Decks and Multimedia Creation: Developing compliant, accurate, and engaging educational materials
Abstract and Manuscript Support: Preparing materials for congress submissions or presentations
eLearning Modules: Creating pre/post-event digital educational resources
Branding and Communications
Event Marketing: Promoting events through digital and print campaigns
Social Media Management: Driving event awareness and participation online
Brand Integration: Ensuring consistent sponsor or corporate branding throughout
Event Logistics
Venue Selection and Management: Sourcing and coordinating event spaces
Registration Management: Handling invitations, RSVPs, and attendance tracking
Technology Integration: Incorporating live streaming, hybrid platforms, and voting systems
Travel and Accommodation: Coordinating logistics for speakers and attendees
Compliance Management: Ensuring all events align with regulatory (e.g., Sunshine Act, GDPR) and pharma guidelines
Audience Engagement: Interactive Q&A sessions, polls, and breakout discussions
On-Site Execution: Meticulous planning and coordination to ensure seamless logistics, including venue selection, setup, agenda management, and attendee engagement
Stakeholder management: Clear and accurate communication with all stakeholders
Timeline management and budget control
Post-Event Activities
Data and Feedback Analysis: Gathering insights through surveys and event metrics
Reporting and ROI Assessment: Providing summaries, outcomes, and recommendations
On-Demand Content: Recording sessions for future reference or distribution
Follow-Up Engagement: Maintaining contact with attendees for ongoing education
Global and Regional Customization
Regional Adaptation: Customizing content and formats to fit regional needs
Regulatory Compliance: Adapting to country-specific legal and ethical requirements
Leading Solutions for Medical Affairs
INTEGRATED COMMUNICATIONS STRATEGY
Scientific Strategy
We create and deliver data-driven scientific strategies that bring complex data to life, shaping impactful medical narratives and driving behavior change at every stage of the product and patient journey.
Scientific and Medical Communications
We transform intricate scientific concepts into clear, compelling, and compliant content, leveraging our deep subject matter expertise to engage a wide range of stakeholders, through effective communication.
Patient Engagement
By integrating patient perspectives into our medical communications, we pioneer innovative approaches to foster engagement, improve outcomes, and enhance the overall healthcare experience.
Scientific Publications
Our rigorous global publication planning and execution ensure high-quality, impactful scientific dissemination that adheres to industry standards and maximizes the reach of critical research.
Meetings and Events
From advisory boards to global congresses, we design and execute scientifically rich, engaging events that facilitate meaningful discussions and drive scientific understanding.
Health Economics & Outcomes Research
Our HEOR solutions combine robust data analysis with compelling storytelling to communicate the real-world value of healthcare innovations, supporting market access and demonstrating patient-centered outcomes.